PUBLIC (ELECTIONS.VII) DEPARTMENT,
SECRETARIAT,
CHENNAI-600 009.
Dated: 03.03.2021
From
Thiru Satyabrata Sahoo,
I.A.S.,
Chief Electoral Officer &
Principal Secretary to Government
Το
All District Election Officers.
Sir/Madam,
Sub: Training - General Elections to Tamil Nadu Legislative
Assembly 2021 and bye elections to 39. Kanniyakumari
Parliamentary Constituency - Training for Polling Personnel -
Instructions - Communicated - Reg.
Ref:
1.Letter received from Election Commission of India
Lr.No ECI/PN/16/2021, dated 26th February, 2021.
2.Letter received from Election Commission of India
Lr.No ECI/PN/17/2021, dated 26th February, 2021.
*
I am directed to state that the Elcction Commission of India, in its
letters cited has communicated the schedule for the General Elections to
Tamil Nadu Legislative Assembly 2021 and bye elections to
39.Kanniyakumari Parliamentary Constituency and the date of poll will
be on 06.04.2021.
2. In conncction with General Elections to Tamil Nadu Legislative
Assembly 2021 and bye elections to 39.Kanniyakumari Parliamentary
Constituency, the training has to be imparted to all elections related
officials especially Polling Personnel. I am to furnish below a tentative
schedule for the training of polling personnel to be imparted for the above
said elections.
Important action points:
Total number of polling personnel to be trained should be at least
120% of the required Personnel.
Accessible Elections:- The facilitation provided to the PwDs should
be clearly explained to the polling personnel.
Preventive Covid-19 measures to be followed at the polling booth
will also be demonstrated.
The brochure and poster for Accessible Elections and Covid-19
preventive measures in Tamil to be enclosed for information.
First Training
Service of orders to be made within 2 days of first
randomization
Should be done in Batch of around 40 persons in class room
environment
o Separately for Pro, PO1, PO2, PO3, PO4
To be imparted by Zonal Officers /AROS /RO
o Practical Sessions with dummy polling station may be set up
o Full set of polling material to be supplied
o Role play to be done
o Practice of filling up Statutory and other Forms
At end of training, it should be indicated to them where they
should come for getting orders after sccond randomization
o Form 12/12A for Postal Ballots to be collected during the
training
Second Training
To be given by zonal officers of the constituency
To be given for the entire polling team group - together
o actual polling booth scenarios to be enacted
Postal ballots to be issued and necessary arrangements made
to receive the polled PBS
Trial sending of poll turnout through poll monitoring Mobile
App to be done.
Second Repeat training
Same as second training
O Ensure that there are no abscntecs
Third training
Basically for service of orders - preferably in schools with
number of rooms
To ensure fast service of orders, the examination hall
approach should be adopted
The polling station number should be pasted on the benches
in the class room in order, and the staff should sit together
on the allocated bench (one polling station personnel
together)
o Zonal officer would then serve the order to the polling
personnel of their zone,
O Pre familiarization of the actual team members and concerned
zonal officers.
o Clarify last minute doubts if any
Fourth refresher training
To be given at the polling station by the zonal officer
o confirming the presence of polling personnel at polling station
and pre familiarity of the actual situation with EVM's and
other polling materials
o final doubts clarification
4. The above instructions should be followed scrupulously.
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